Vancouver Skiers COVID-19 Safety Plan


The following Safety Plan is adapted from the Cross Country BC (CCBC) Return to Sport Plan.

CCBC has said that clubs can adapt the general plan as their situation warrants and, as a club that does bus trips to a variety of ski venues, The Vancouver Skiers Cross-Country Ski Club has done that.  This adapted plan aligns with viaSport’s Return to Sport Guidelines. Note that neither Cross Country BC nor viaSport needs to subsequently approve club plans because it is recognized that clubs have very different and unique situations (e.g., some do not own/manage their own facilities, some have extremely limited facilities/programs, etc.).

General Rules

In general for CCBC, cross-country skiing during Phase 3 requires the following:

If you choose to participate, you must follow these rules

  • If you don’t feel well or are displaying symptoms of COVID-19, you must stay home.
  • If you have traveled outside of Canada, you must self-isolate for a minimum of 14 days.
  • If you live in a household with someone who has COVID-19 or is showing symptoms of COVID-19, you must stay home.
  • Wash your hands before participating.
  • Bring a clean mask and hand sanitizer.
  • Comply with physical distancing measures at all times.
  • Avoid physical contact with others, including shaking hands, high fives, etc.
  • Avoid crowding by leaving the ski-related venue as quickly as possible after you finish.

The CCBC Return to Sport Plan is based on current public health guidance. While we are all doing our best to minimize the risk of exposure to COVID-19, while the virus circulates in our communities it is impossible to completely eliminate the risk. Each participant must make their own decision as to whether it is in their best interest to resume participation at this time. You must take into account your own circumstances and make the decision that is right for you. Should you choose to join us, we require your full cooperation with our Return to Sport Plan.


  • All club members must submit the online Participant Agreement acknowledging their acceptance of the risks.
  • All individuals must complete the online self-assessment tool on a daily basis when on a club bus trip or participating in any other club-sponsored activities.  Note that you must fill this out on both day and multi-day trips and will require internet access to do so.
  • Consider your own risk.  If you are at higher risk of experiencing serious illness from COVID-19, consider limiting or avoiding participation for the time being.
  • If you start to feel mildly ill while participating, inform the person in charge (e.g., Trip Leader), sanitize your hands, complete the online self-assessment tool and go straight home if any of the symptoms point to COVID-19.
  • If severely ill (e.g., difficulty breathing, chest pain) have the Trip Leader (or closest contact at that time) call 911.  (And that person should ensure that any surfaces that you have come into contact with are cleaned and disinfected.)  
  • If you have any health and safety concerns, inform the person in charge.

Group Activities (e.g. bus trips)

  • Be sure to comply with the above General Rules as well as the rules in this section. 
  • Maximum group size for B.C. is 50, but Vancouver Skiers’ bus trips will be limited to a maximum of 30.  All bus trips will be on 54 seat buses.  The seating plan for each trip will maximize physical distancing as much as possible.
  • Overnight bus trips are arranged so that accommodation, transportation, and meals are structured to follow health and safety protocols.
  • All members on a bus trip must complete the online self-assessment tool on a daily basis when on a club bus trip.   
  • The Trip Leader maintains a record of the participants on the trip and their contact information (email and phone number) and that record of participants will be shared with health authorities on request (e.g. if contact tracing is required.)
  • Trip Leaders are to remind all participants of the rules at the beginning of each day.
  • Trip Leaders should communicate instructions clearly.  Participants should follow instructions respectfully.  Participants should feel free to ask questions if they are not clear about the rules.
  • Ensure there is adequate space for the driver to load/unload luggage and ensure physical distancing from the driver when he/she is doing so.  The driver will wear gloves or use hand sanitizer when handling luggage.  Do not load/unload your own luggage unless requested to do so by the driver.
  • Masks are required on the bus.  Please bring your own mask.  The bus company provides hand sanitizer, and you must sanitize your hands when getting on and off the bus.  The bus company will do more cleaning than usual, but it is recommended that you bring your own wipes to disinfect your own area.  Please also bring your own supply of hand sanitizer.
  • If possible, nothing should be shared.  If something must be shared (e.g., surfaces), it should be cleaned/disinfected between users (e.g., with disinfecting wipes). 
  • When car-pooling, skiers should travel only with members of their household/bubble or wear a mask. 
  • Maintain physical distancing as much as possible when embarking and disembarking from the bus.  Your Trip Leader will advise you on an orderly way to disembark at rest stops and when reaching your destination.
  • Ski in small groups (no more than 6 skiers).  Groups should be structured so physical distancing is maintained (2m).  Increase distance with higher speed skiing.  When possible and safe, it is preferable to ski BESIDE others instead of BEHIND (e.g., on closed roads, wide trails).
  • “Get in, Ski, Get out.” Skiers should arrive ready to go and maintain physical distancing with the group upon arrival and departure.
  • If indoor facilities are used (e.g., hotel), follow all additional facility directives in place.  No potlucks or happy hours will be scheduled this season.  Note that hotels that serve breakfast will likely provide a boxed breakfast.

Trip Cancellation Policy

The cancellation date for receiving a refund for each trip is published on the Vancouver Skiers website under the detailed description of each trip.  Normally, the cancellation date is 32 days prior to the date of the trip but may vary depending on the hotel’s requirements with respect to the non-refundable deposit.  After that cancellation date has passed, there will be no refund for the trip for any personal reason.  However, all participants will receive full refunds if the club cancels a trip. 

Illness Plan

If an individual develops symptoms of COVID-19 while on a trip, they should inform the Trip Leader immediately and contact Health Link BC at 811 for guidance.  The individual will not be allowed to continue to ride on the bus and will be expected to arrange their own transportation home.  As soon as possible, the Trip Leader will inform the other participants on the trip of the situation. 

If any club member, who has been on a trip or participated in a club activity in the previous 14 days, finds out that they are suspected or confirmed to have COVID-19, they should inform the Trip Leader immediately.  If the Trip Leader cannot be contacted immediately, they should inform any available member of the Club Executive.  The Trip Leader should be prepared to provide the health authorities with the contact information for the participants on the trip when contacted by those health authorities. 

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